Survey Details the Keys for Successful SharePoint Adoption

Rockville, MD (PRWEB) August 01, 2012

Portal Solutions announced today the results of an AIIM Industry Watch report they co-sponsored titled, The SharePoint Puzzle Adding the missing pieces. With responses from 551 organizations, the report identified a lack of internal expertise, lack of strategic plans and resistance from users with respect to contributing and collaborating as the top three most prevalent business issues associated with Microsoft SharePoint. Most organizations are planning to increase or maintain the level of SharePoint spend on internal development, integration with other repositories, training, and third-party add-ons, over the next 12 months.

The study found that only half (51%) of organizations have achieved adoption rates of 75% or more (users using SharePoint at least once per week). With this low usage, it is clear that SharePoint is not being used to its potential.

One major issue is its lack of integration with other systems. 44% of respondents are using other Enterprise Content Management and Document Management systems alongside SharePoint. Whatever the reason for having multiple systems (and many are detailed in the report), these organizations will not likely abandon their investment in those technologies, making seamless integration with other systems critical to wider adoption.

Another key to successful roll-out is an effective planning process that includes a communication strategy to engage users. Governance is the most frequently cited technical issue while lack of expertise on getting the most out of SharePoint and lack of a strategic plan are the most frequently cited business issues.

Finally, there was a consensus around the functional gaps of SharePoint with mobile, search, workflow, and social being cited as the most disappointing gaps. To meet these shortfalls over half (54%) are using or plan to use third party add-ons.

Portal Solutions works with customers to overcome these challenges with a deployment methodology that emphasizes upfront strategic planning and providing technical expertise with the Microsoft SharePoint platform and overall ecosystem to address back-office integration and appropriate use of third-party applications, said Portal Solutions CEO, Daniel Cohen-Dumani. Based on our customer experience, the results were a reaffirmation of our approach to deploying SharePoint solutions with the ultimate goal being enthusiastic user adoption.

The research was underwritten by Adlib, Axceler, EMC, Kofax, Knowledge Lake, IBM, Igloo Software, OpenText, Portal Solutions and QorusDocs.

Portal Solutions will include additional insight on these findings and implications for organizations in a webinar this fall.

About Portal Solutions

Portal Solutions helps organizations share what they know and find what they need by connecting people, data, and content. The company focuses on what drives user adoption to create solutions that people love to use. For over 10 years, Portal Solutions has implemented SharePoint-based solutions across a wide variety of industries and user environments. Our services span the project lifecycle to include Advisory Services, User Experience Services, and Implementation Services. http://www.portalsolutions.net







Related Strategic Planning Press Releases

Concept Searching Webinar – Deep Dive on Governance: Implementing Governance for SharePoint Information Architecture


McLean, VA, US and Stevenage, UK (PRWEB) July 11, 2012

Concept Searching, a global leader in semantic metadata generation, auto-classification, and taxonomy management software, and developer of the Smart Content Framework, will be hosting the fifth Webinar in its 2012 Expert Webinar Series on Tuesday, July 31st at 11:30am 12:30pm EDT, along with Project Performance Corporation, and industry experts Lt Col David Sanchez, USAFR, Deputy PM, USAF Pilot Physician Program, and Tom Reamy of KAPS Group. The topic of the Webinar is Deep Dive on Governance: Implementing Governance for SharePoint Information Architecture.

This webinar will explore how to maximize investment in taxonomy and metadata design with SharePoint, by developing a governance plan that can help an organization maintain the information architecture. It will discuss Term Store management strategies and best practices for governing the growth and modification of the SharePoint 2010 information architecture.

Experts will highlight areas that have minimal impact on change and updates, and areas that will require greater scrutiny for the impact the change may have on the information architecture. Concept Searching will explore using tools to apply governance strategy to identify and lock down sensitive information, such as PII, to safeguard it from being published on uncontrolled portals, and the significance of the Smart Content Framework.

Guest speaker Lt Col David Sanchez, USAFR, Deputy PM, USAF Pilot Physician Program, is an Individual Mobilization Augmentee attached to the Pilot Physician Program for the Air Force Medical Service, and will speak on the subject of metadata driven application of policies delivering a secure collaborative knowledge environment.

Focused on the subject of metadata driven application of policies for both Information and Knowledge Operations, Lt Col Sanchez also serves as an Air Force Medical Service representative with the Air Force Enterprise Information Services Working Group and is responsible for exploiting the SharePoint ECAL Suite Enterprise Agreement for the Air Force Medical Service, by driving the ability to leverage automatic metadata tagging capabilities and Managed Metadata Services within SharePoint 2010.

Guest speaker Tom Reamy is Chief Knowledge Architect and founder of KAPS Group, a group of knowledge architecture, text analytics, and taxonomy consultants, and will discuss governance, how it fits into an organization, and semantic structures. Reamy has 20 years of experience in information projects of various kinds. He has published a number of articles in a variety of journals, and is a frequent speaker at knowledge management, taxonomy, and text analytics conferences.

For the last 6 years, Reamys primary focus has been on text analytics, helping clients select the best text analytics software for their needs, as well as doing text analytics development projects that include applications such as call support and customer experience, enterprise search and enterprise content management, voice of the customer, and customer behavior prediction.

Space is limited. Register now at: https://www3.gotomeeting.com/register/912896918

For full details of the Expert Webinar Series 2012 click here

Follow Concept Searching: http://www.twitter.com/conceptsearch

About Concept Searching

Founded in 2002, Concept Searching provides software products that deliver conceptual metadata generation, auto-classification, and powerful taxonomy management from the desktop to the enterprise. Concept Searching, developer of the Smart Content Framework, provides organizations with a method to mitigate risk, automate processes, manage information, protect privacy, and address compliance issues. This information governance framework utilizes a set of technologies that encompasses the entire portfolio of information assets, resulting in increased organizational performance and agility.

Concept Searching is the only platform independent statistical metadata generation and classification software company in the world that uses concept extraction and compound term processing to significantly improve access to unstructured information. The Concept Searching Microsoft suite of technologies runs natively in SharePoint 2010, FAST, Windows Server 2008 R2 FCI, and in Microsoft Office applications.

The building blocks of Concept Searchings Smart Content Framework are being used by organizations from a diverse number of industries including the US Army, the US Air Force, the UK MOD, Baker Hughes, Deloitte, Logica, NASA Safety Center, OppenheimerFunds, Point B, Perkins+Will, Parsons Brinckerhoff, Burns & McDonnell, MarketResearch.com, the US Department of Health & Human Services, Transport for London, the London Fire Brigade, the National Transportation Safety Board, and Xerox.

Headquartered in the US with offices in the UK, South Africa and Canada, Concept Searching solves the problem of finding, organizing, and managing information capital far beyond search and retrieval. The technologies are being used to drive intelligent migration, enable effective records management, identify and lock down sensitive information and enhance governance. For more information about Concept Searchings solutions and technologies please visit http://www.conceptsearching.com

About Project Performance Corporation (PPC)

As the North American arm of AEA, the international energy and environment consultancy, Project Performance Corporation brings to bear a wide range of expertise in business management, technology solutions, and the business drivers that its clients deal with every day. Its staff includes more than 300 dedicated and knowledgeable professionals, united by a tightly-knit team attitude. As a result, PPC excels at creating easy-to-use solutions to the most complicated challenges, allowing clients to keep their focus where it should be: on accomplishing their core missions.

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